Hiring a professional photographer for your event is a smart move—but what exactly do you get once the cameras stop clicking? Whether you’re planning a corporate conference, a product launch, or a networking event in Barcelona, knowing what to expect from your event photography package can help you plan better and avoid surprises.
Here’s a breakdown of what’s typically included, and what you might want to ask about before booking.
1. A pre-event consultation
Some professional photographers will schedule a short call or meeting before the event to go over the details. This is your chance to share your schedule, list any must-have shots (like keynote speakers, branded signage or group photos), and flag any restrictions at the venue.
If you’re working with an event photographer in Barcelona, they’ll likely already know the local venues and can offer tips on lighting, access, and timing.
2. Photography coverage during the event
This might seem obvious, but it’s worth confirming how many hours are included in your package. Will they be there for just the keynote session, or for the full day? Are there additional fees for staying longer if things run over?
Good photographers will work discreetly in the background, capturing both staged moments and candid interactions that show the energy of the room.
3. Professional editing and retouching
Once the event wraps up, the work doesn’t stop. Most event photography packages include a selection of professionally edited images. This doesn’t just mean filters—it’s about adjusting lighting, cropping, colour correction and removing any distracting elements so your brand is represented in the best possible way. For professional corporate event photographers, editing is always included in the final quote.
You can also ask about any additional retouching options if needed (for example, for speaker portraits or VIPs).
4. A digital gallery or download link
Your final images will typically be delivered in a high-resolution digital format—often through an online gallery or a secure download link. These are easy to share with colleagues, press contacts, or your social media team.
5. Clear usage rights
This is something many clients overlook. Always check what you’re allowed to do with the images. Most event photographers in Barcelona (or anywhere) will offer a licence for promotional use—but usage terms can vary.
Bonus: Add-ons and extras
Some photographers also offer:
- Same-day or next-day photo selects for urgent press or social media needs
- On-site headshots or portrait booths
Final thoughts
A well-rounded event photography package does more than deliver pretty pictures—it tells the story of your event, reinforces your brand, and gives you assets you can use long after the venue has cleared out. Taking the time to understand what’s included (and what isn’t) will help you find the right fit and get the most value from your investment.